Application Processing
We process rental applications, verify information, coordinate background and credit checks, and compile everything your landlord needs to make an informed decision.
Landlord Coordination for Texas Real Estate Agents
Application to move-in lease transaction management for landlord-side deals. We process applications, prepare leases, track deposits, and coordinate move-in so your landlord clients are protected.
Your landlord client found a tenant. Now you need to screen them, run background checks, prepare the lease, collect signatures, track the security deposit, confirm first month's rent, and coordinate move-in.
Lease transactions move fast. Tenants expect quick responses. Landlords expect you to protect them from bad tenants and missed payments. One wrong move — approving the wrong applicant, missing a lease clause, forgetting to collect a deposit — and your client is stuck with a problem tenant or legal exposure.
Lease coordination isn't hard, but it's detail work. The kind of work that eats your time and doesn't generate new business. That's what your back office is for.
Lease Transactions Pay Less But Take the Same Time
Let's be honest — lease commissions are a fraction of sales commissions. But a lease transaction still requires applications, screening, lease prep, signatures, deposits, and move-in coordination.
Spending 3-4 hours on a lease that pays $500 doesn't make sense when you could be working a sale that pays $15,000. But you can't ignore your landlord clients either — they refer sales, and they expect service.
The solution isn't to stop doing leases. The solution is to stop doing the admin work on leases. Let your back office handle the paperwork while you maintain the relationship and focus on higher-value deals.
We're Your Back Office for Lease Transactions
We handle the entire landlord-side lease process — from the moment you have an interested applicant to the moment the tenant has keys in hand.
We process applications, coordinate background and credit checks, prepare lease documents, collect signatures, track deposits and rent payments, and coordinate move-in. You stay involved for the relationship pieces. We handle the paperwork.
Send us the approved applicant. We take it from there.
Lease Preparation
We prepare the lease documents using your brokerage's approved forms, ensuring all terms match what was agreed and all required addenda are included.
Signature & Deposit Collection
We send the lease for signature, track execution, confirm security deposit received, and verify first month's rent is collected before move-in.
Move-In Coordination
We coordinate the move-in date, arrange key handoff or lockbox access, and upload completed files to your broker's compliance system.
Full Service Landlord Coordination — Application to Move-In
One service covers the entire lease transaction from approved applicant to keys in hand. Every step managed. Every document collected. Every deadline tracked.
Process rental applications
Coordinate background checks
Coordinate credit checks
Verify applicant information
Prepare lease documents
Include required addenda
Send lease for signatures
Track lease execution
Confirm security deposit received
Confirm first month rent received
Coordinate move-in date
Arrange key delivery or lockbox access
Upload to broker compliance system
Deliver keys and access instructions
From Approved Applicant to Keys in Hand
Getting started is simple. You find the tenant, we handle the paperwork.
1
You find a qualified applicant. Show the property and identify an interested tenant.
2
Send us the application. We process it, run screening, and compile results for your landlord.
3
Landlord approves. You communicate approval, we prepare the lease.
4
We collect signatures and deposits. Lease executed, security deposit and rent confirmed.
5
Tenant moves in. Keys delivered, file uploaded to compliance.