Disclosure & Document Collection
We collect all seller disclosures, chase missing signatures, gather HOA documents, and make sure your file is complete before it becomes a problem at closing.
Seller Coordination for Texas Real Estate Agents
Contract to close transaction management for seller-side deals. We handle the disclosures, coordinate repairs, track the buyer's financing, and keep your closing on schedule.
Your seller accepted an offer. Now the real work begins.
Collecting disclosures. Coordinating inspection access. Negotiating repairs. Tracking the buyer's financing. Monitoring contingency deadlines. Reviewing the closing disclosure. Scheduling the final walkthrough. Making sure the seller shows up to closing with the right documents and the keys.
Seller-side transactions have just as many moving parts as buyer-side. The difference is you're dependent on another agent's buyer, another agent's lender, and a seller who may not understand why they need to respond to that repair request today, not next week.
Your Seller's Transaction Is in Someone Else's Hands
On a seller-side deal, you're not in control. You're waiting on the buyer's lender. You're waiting on the buyer's agent to schedule inspections. You're waiting on repair negotiations. You're waiting on clear to close.
And while you're waiting, deadlines are ticking. Your seller is asking for updates. The buyer's agent isn't returning calls. The lender needs one more document from your seller and nobody told you.
Deals fall apart when nobody is actively managing the transaction. When nobody is tracking deadlines, following up with the lender, and making sure every party does what they're supposed to do, when they're supposed to do it.
That's not your job. That's your back office's job.
We're Your Back Office for Seller Transactions
We don't just track deadlines — we actively manage the transaction. We follow up with the buyer's agent. We check in with the lender. We make sure your seller provides what's needed, when it's needed.
We know Texas contracts. We know TREC timelines. We know what can go wrong on a seller-side deal and how to keep it from happening.
Send us the executed contract. We take it from there. From earnest money confirmation to funding, we coordinate the entire transaction — keeping all parties on track and your seller informed every step of the way.
Inspection & Repair Coordination
We coordinate inspection access with your seller, track the inspection deadline, manage repair negotiations, and confirm repairs are completed with documentation.
Buyer Financing Monitoring
We stay on top of the buyer's financing — tracking appraisal status, following up on clear to close, and making sure the buyer's lender isn't going to delay your closing.
Closing & Compliance
Final walkthrough scheduling, closing disclosure review, closing coordination, funding confirmation, and upload to your broker's compliance system with CDA submission.
Full Service Seller Coordination — Contract to Close
One service covers the entire seller-side transaction from executed contract to funded closing. Every deadline tracked. Every party coordinated. Every document collected.
Send executed contract to all parties
Open escrow with title company
Confirm earnest money and option fee receipted
Collect all seller disclosures
Track option period deadline
Coordinate inspection access with seller
Track inspection deadline
Coordinate repair negotiations
Track repair completion and receipts
Monitor buyer financing status
Track financing contingency deadline
Confirm survey delivered or T-47 signed
Collect all required documents
Coordinate final walkthrough
Confirm clear to close
Review closing disclosure with agent
Coordinate closing date and time
Send closing reminders to seller
Confirm funding
Upload to broker compliance system
Submit CDA for commission
From Executed Contract to Funded Closing
Getting started is simple. Contract goes executed, you send it to us, we manage everything through closing.
1
Contract goes executed. Your seller accepts the offer and all parties sign.
2
Email us the executed contract. Include seller contact info, buyer's agent contact, and title company.
3
We take over coordination. Disclosures, inspections, repairs, financing monitoring, deadlines — all of it.
4
You stay informed. We keep you updated on status and flag anything that needs your attention.
5
Transaction closes and funds. We confirm funding, upload to compliance, and submit your CDA.